Project Management

Duration: 1 Day + 2 x ½ day follow up sessions

Program Overview:

This program offers a structured introduction to the essential concepts of project management, providing participants with the knowledge and practical skills needed to manage projects successfully from initiation to completion. The course covers the core project management processes, tools, and techniques that are vital for effective project planning, execution, monitoring, and closing. Participants will learn how to apply these processes to ensure that projects are delivered on time, within scope, and on budget. The program also emphasizes risk management strategies, helping participants identify potential risks early, assess their impact, and implement mitigation plans to minimize disruptions and ensure project success. Additionally, participants will be introduced to lean management principles, which focus on maximizing value while minimizing waste, enabling project teams to increase efficiency, optimize resource usage, and enhance overall project performance. By integrating lean principles into the project management framework, participants will be able to deliver higher value outcomes for their organizations. By the end of the program, participants will have a solid foundation in project management, equipped with the tools and techniques to drive business success through effective and efficient project delivery.

Module 1: Introduction to Project Management Process and Principles

• Understanding Project Management:
  • Defining Project Management and Its Importance in Business
  • Key Project Management Phases (Initiation, Planning, Execution, Monitoring, and Closing)
  • Core PM Principles: Scope, Time, Cost, Quality, Risk, and Stakeholders

• Project Initiation and Scope Definition:
  • Defining Project Objectives and Scope
  • Identifying Project Stakeholders and Their Roles
  • Developing a Project Charter and Business Case

• Project Planning:
  • Creating a Project Plan: Timeline, Deliverables, and Milestones
  • Defining Roles and Responsibilities in the Project Team
  • Establishing Communication and Reporting Structures
  • Setting Performance Metrics and KPIs

• Team Formation and Leadership:
  • Building Effective Project Teams
  • Delegating Tasks and Ensuring Accountability
  • Motivating and Leading Teams Throughout the Project Life Cycle

Module 2: Project Management Tools (Introduction)

• Overview of PM Tools:
  • Introduction to Common Project Management Software (e.g., MS Project, Trello, Jira, Asana)
  • Utilizing Gantt Charts, Task Boards, and Timelines for Project Planning
  • Monitoring Project Progress with Dashboards and Reports

• Work Breakdown Structure (WBS):
  • Understanding the WBS as a Tool for Structuring Project Tasks
  • Breaking Down Complex Projects into Manageable Tasks
  • Assigning Resources and Timeframes to WBS Components

• Critical Path Method (CPM) and Scheduling Tools:
  • Understanding the CPM and Its Role in Project Scheduling
  • Identifying the Critical Path and Its Impact on Project Delivery
  • Using Scheduling Software to Manage Deadlines and Resources

• Risk Management Tools:
  • Tools for Identifying and Tracking Project Risks
  • Risk Assessment Matrices and Risk Mitigation Plans
  • Using Risk Registers to Monitor and Manage Project Risks

Module 3: Project Risk Mitigation

• Understanding Project Risks:
  • Identifying Common Project Risks (Scope Creep, Delays, Budget Overruns, Resource Shortages, etc.)
  • Analyzing the Impact of Risks on Project Success
  • Categorizing Risks: Internal vs. External, Known vs. Unknown

• Risk Mitigation Strategies:
  • Developing Proactive Risk Management Plans
  • Risk Avoidance, Mitigation, Transfer, and Acceptance Techniques
  • Contingency Planning for Unforeseen Events

• Risk Monitoring and Control:
  • Monitoring Project Risks During the Project Life Cycle
  • Adjusting Project Plans and Resources to Address Emerging Risks
  • Communicating Risks and Mitigation Actions to Stakeholders

• Real-World Case Studies on Risk Management:
  • Reviewing Successful and Unsuccessful Projects to Learn from Their Risk Management Strategies

Module 4: Basics of Lean Management (Optional)

• Introduction to Lean Management:
  • What is Lean Management and How Does it Apply to Project Management?
  • Key Principles of Lean Thinking: Value Stream Mapping, Waste Elimination, Continuous Improvement
  • The Lean Approach to Reducing Project Delays and Cost Overruns

• Lean Tools and Techniques:
  • The 5S Method (Sort, Set in order, Shine, Standardize, Sustain) for Efficient Project Execution
  • Value Stream Mapping to Identify Waste and Improve Processes
  • Kaizen: Continuous Improvement through Small Incremental Changes

• Integrating Lean with Project Management:
  • Applying Lean Principles to PM Planning, Execution, and Monitoring
  • Streamlining Processes and Improving Efficiency in Project Teams
  • Case Studies on Successful Lean Project Management Implementations

Program Delivery:

• Mode of Delivery:
  • Workshops, Case Studies, Role-Playing, and Group Discussions
  • Hands-On Sessions with Project Management Tools
  • Individual and Group Exercises for Risk Management and Planning

• Target Audience:
  • Entry-Level Project Managers, Team Leaders, and New Project Management Professionals
  • Business Professionals and Teams Looking to Learn and Implement Basic Project Management Concepts

Program Outcomes:

• Gain a solid understanding of the core concepts, processes, and principles of project management.
• Learn to use basic project management tools to plan, monitor, and control projects.
• Develop skills in identifying and mitigating risks to ensure project success.
• Understand the fundamentals of lean management and how to apply them in projects for increased efficiency.