Time Management

Duration: 1 Day + 2 x ½ day follow up (4 weeks)

Program Overview:

This program is designed to provide participants with practical time management skills to help them work more efficiently and effectively, both personally and professionally. The course introduces a range of time management tools and techniques that empower individuals to optimize their productivity and achieve their goals. Participants will be introduced to tools like the Time Journal, which helps individuals track how their time is spent, and the Maximizer (BMA tool), which provides a structured approach to identifying key tasks and allocating time accordingly. The program also covers essential prioritization techniques, such as the Eisenhower Matrix, helping participants distinguish between urgent and important tasks to focus on what truly matters. Additionally, the “10 Commandments of Time Management” will guide participants through essential principles for managing distractions, setting boundaries, and maintaining a work-life balance. By the end of the course, participants at all organizational levels will be equipped with actionable strategies to manage their time more effectively, improve work performance, reduce stress, and increase overall productivity. Whether they are leaders, team members, or individuals working independently, participants will leave with the tools and confidence to make smarter decisions about how they allocate their most valuable resource: time.

Module 1: Introduction to Time Management

• Understanding Time Management:
  • What is Time Management and Why is it Critical to Success?
  • Common Time Wasters and Productivity Killers
  • The Importance of Setting Goals and Time Boundaries

• The Psychology of Time Management:
  • Overcoming Procrastination and Managing Stress
  • Time Perception and How It Affects Productivity
  • The Role of Focus and Discipline in Effective Time Management

• The Benefits of Time Management:
  • How Time Management Improves Personal and Professional Life
  • Increased Efficiency, Reduced Stress, and Greater Satisfaction
  • The Long-Term Impact on Career Growth and Leadership Potential

Module 2: Time Journal and Maximizer (BMA Tools)

• Time Journal: Tracking Your Time for Better Awareness:
  • Introduction to the Time Journal Tool
  • How to Track Your Daily Activities to Identify Time Leaks
  • Evaluating Your Time Usage: What’s Working and What’s Not
  • Practical Exercise: Keep a Time Journal for One Week

• Maximizer Tool: Maximizing Your Time with the BMA Framework:
  • Overview of the Maximizer Tool and How It Can Help You Stay Organized
  • Using the Maximizer to Plan, Prioritize, and Execute Tasks Efficiently
  • Integrating Maximizer with Time Journal for Optimal Time Management
  • Practical Exercise: Apply the Maximizer Tool to Your Daily Schedule

Module 3: Prioritization Principles

• Understanding Prioritization:
  • The Importance of Prioritizing Tasks in Time Management
  • The ABCD Method of Task Prioritization: Urgency vs. Importance
  • The Eisenhower Matrix: Urgent vs. Important Tasks
  • Prioritizing for Maximum Impact: Focusing on High-Value Tasks

• Techniques for Effective Prioritization:
  • The 80/20 Rule (Pareto Principle): Focusing on the 20% of Tasks that Yield 80% of Results
  • The Ivy Lee Method: Planning the Most Important Tasks for the Day
  • The Pomodoro Technique: Breaking Tasks into Focused Intervals
  • Practical Exercise: Apply Prioritization Techniques to Your Current Workload

Module 4: The 10 Commandments of Time Management

• The 10 Commandments:
  • Thou Shalt Plan Ahead: Setting Daily, Weekly, and Monthly Goals
  • Thou Shalt Set Priorities: Focusing on What’s Important, Not Just What’s Urgent
  • Thou Shalt Break Tasks into Smaller Steps: Simplifying Complex Projects
  • Thou Shalt Avoid Multitasking: Focusing on One Task at a Time
  • Thou Shalt Learn to Say No: Setting Boundaries to Avoid Overcommitment
  • Thou Shalt Delegate: Leveraging Others to Maximize Efficiency
  • Thou Shalt Take Breaks: Resting to Rejuvenate and Refocus
  • Thou Shalt Eliminate Time Wasters: Identifying and Removing Distractions
  • Thou Shalt Use Tools and Technology: Leveraging Time Management Tools for Efficiency
  • Thou Shalt Review and Reflect: Regularly Evaluating Time Management Practices for Improvement

• Practical Application:
  • Discussion on Each Commandment and How to Apply It
  • Action Plan: Identifying Key Areas for Improvement in Your Own Time Management
  • Group Exercise: Create a Time Management Action Plan Based on the 10 Commandments

Program Delivery:

• Mode of Delivery:
  • Workshops, Interactive Discussions, Group Exercises, and Practical Applications
  • Self-Reflection and Personal Action Planning for Time Management Improvement
  • Real-Life Case Studies and Success Stories

• Target Audience:
  • Individuals at All Levels of the Organization
  • Managers, Leaders, and Teams Who Want to Increase Their Productivity
  • Employees Seeking to Improve Time Management and Work-Life Balance

Program Outcomes:

• Learn practical time management techniques and tools to improve daily productivity.
• Understand how to track, prioritize, and maximize time for personal and professional growth.
• Develop a set of actionable habits that contribute to better time management and greater efficiency.
• Master the “10 Commandments of Time Management” and how to implement them in everyday work life.
• Learn how to reduce stress, increase focus, and improve overall performance at work.