Working Smarter with AI

Working Smarter with AI

Target Audience: Entire Group (All Staff)
Venue: Company Auditorium
Goal: Empower employees with practical knowledge and a strategic mindset to leverage AI tools for enhanced productivity and innovation.

Session Agenda (120 minutes)

Part 1: Introduction to New AI Tools (45 mins)

Requirement Covered: “Introduction to New AI Tools”

• 10 mins: Welcome and Opening Remarks
  • Highlight the rapid evolution of technology and the company’s commitment to innovation.
  • Frame AI as a supportive assistant, not a replacement.
  • Activity: Quick poll (hands up or Mentimeter) to gauge current AI knowledge and usage (e.g., “Who has used an AI chatbot for work?”).
• 25 mins: Overview of Latest AI Tools
  • Generative AI – The Big Three
    • ChatGPT / Gemini / Claude → Conversational AI for summarization, brainstorming, and content generation.
    • Midjourney / DALL-E / Canva Magic Studio → Visual content creation tools for marketing, presentations, and design.
    • Microsoft Copilot / Google Workspace with Gemini → AI embedded in productivity suites (emails, document summaries, presentation drafts).
  • Specialized AI Tools
    • Briefly cover sector-specific tools relevant to your organization (e.g., Jasper AI for marketing, GitHub Copilot for coding).
  • Format: Visual slides with icons, showing “What it is” and “What it does.”
• 10 mins: Q&A on Tools
  • Clarify doubts, address immediate concerns, and encourage curiosity.

Part 2: How to Use Them Effectively (45 mins)

Requirement Covered: “How to Use Them Effectively”

• 15 mins: The Art of the Prompt
  • Show how input quality impacts output quality.
  • Example: Bad vs. good prompts.
  • Introduce C.A.S.T. Framework:
    • Context – assign a role to AI.
    • Ask – clear, specific requests.
    • Step-by-Step – break down complex tasks.
    • Tone – define professional/friendly/persuasive tone.
  • Activity: Live demo comparing outputs from weak vs. strong prompts.
• 20 mins: Interactive Live Demo Showcase
  • Example 1 (Administrative): Summarize a long report into a one-page executive brief, then draft a professional email.
  • Example 2 (Creative): Generate a custom image for a presentation.
  • Example 3 (Analytical): Extract insights from a customer feedback dataset.
  • Format: Step-by-step demonstration with narration.
• 10 mins: Best Practices for Effective Use
  • Share tips and guidelines for maximizing productivity and accuracy.
  • Stress critical practices: verify facts, use prompts effectively, combine AI with human judgment.

Part 3: Their Relevance and Benefits to Our Work (20 mins)

Requirement Covered: “Their Relevance and Benefits to Our Work”

• 10 mins: AI in Our Business Context
  • Map tools and use cases to the company’s actual workflows.
  • Highlight benefits:
    • Time Savings: Automation of repetitive tasks.
    • Improved Quality: Proofreading, summarization, analysis.
    • Innovation: Enabling creative and strategic work.
    • Empowerment: AI as a “personal assistant” for every employee.
• 10 mins: Departmental Relevance
  • Give concrete examples of how AI applies across different teams (e.g., HR, Marketing, Finance, IT).

Part 4: Paid Versions and How to Access Them (10 mins)

Requirement Covered: “Paid Versions and How to Access Them”

• Key Differences: Free vs. Paid
  • Paid versions → access to advanced models, priority response times, extended usage limits, additional integrations.
• Company Policy & Access Process
  • Explain if there is a company-wide subscription or departmental approval system.
  • Outline the budget and approval workflow.
• Data Security Note
  • Reinforce policy: sensitive or proprietary data must not be entered into public/free tools.
• Format: Flow chart to visualize access steps.

Part 5: Next Steps & Closing (10 mins)

• 5 mins: Next Steps & Resources
  • Announce internal AI resource hub (guides, approved tools, prompt library, FAQs).
  • Mention upcoming specialized sessions for departments.
  • Distribute takeaway handouts with resources.
• 5 mins: Closing Remarks & Thank You
  • Reiterate vision: AI as a catalyst for smarter, faster, innovative work.
  • Encourage experimentation with responsible usage.

Course Fee : US $25.00

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